With over 25 years of experience, NSI Mobile Water Solutions , part of Nijhuis Saur Industries (Saur Group), is a leading provider of temporary water and wastewater treatment services. We offer an alternative to fixed plants to help customers maintain continuity of supply to core operations and minimise downtime in a wide range situation 24/7, 365 days a year.

At NSI Mobile Water Solutions, we believe in “Professionalism, Communication, Teamwork, External Focus and Service Excellence”.

Summary

The UK Administrative Support role provides vital operational and compliance assistance for Mobile Water Solutions’ UK site, ensuring smooth day-to-day management of facilities, safety procedures, and administrative processes. This role requires strong organisational and communication skills, a proactive approach to safety and compliance, and the ability to work collaboratively with both UK-based and European colleagues to ensure consistent operational excellence across the business.

Reporting directly to the European Maintenance Manager, this position plays a key role in maintaining high operational standards, legal compliance, and effective co-ordination between the UK team. Key responsibilities include carrying out and documenting weekly fire alarm checks and monthly emergency lighting inspections; coordinating LOLER inspections and managing visits from external contractors; reviewing Risk Assessments and Method Statements (RAMS) before any on-site activity or refurbishment work; overseeing cleaning team performance, stock levels, and site cleanliness; assisting with internal and external site audits to ensure compliance with company and legal requirements; and managing inventory and stock processes, including bi-annual stock takes for both the MWS Maintenance and Re-Manufacturing teams.

Job Responsibilities

Administration & Compliance support

• Fire Alarm and Emergency Lighting Checks:
• Conduct and record weekly fire alarm tests and monthly emergency lighting inspections, ensuring all systems are operational and compliant with UK safety regulations.
• Schedule, track, and document Lifting Operations and Lifting Equipment Regulations (LOLER) inspections, ensuring timely completion and correct certification.
• Conduct regular Legionella risk assessments, temperature checks, and system monitoring to ensure water safety compliance.
• Prepares and maintains detailed reports and records in line with health and safety regulations.
• Contractor Management:
• Coordinate external contractor visits, ensuring appropriate site access, supervision, and adherence to company safety protocols.
• Assess and approve Risk Assessments and Method Statements (RAMS) prior to any site activity, maintenance work, or refurbishment project (including office and reception upgrades).

Audit Support:

• Assist in the preparation for and execution of internal and external site audits, ensuring all necessary documentation and compliance records are up to date.
• Facilities and Housekeeping Oversight
• Oversea the performance of the cleaning team, ensuring high standards of cleanliness, adequate stock of cleaning materials, and efficient task completion.
• Support routine maintenance activities, report facility issues, and liaise with service providers for timely resolution.
• Provide administrative and logistical support for office refurbishments, layout changes, and other site improvement initiatives.

Inventory and Stock Management

• Manage site inventory, ensuring accurate tracking of materials, consumables, and equipment across Maintenance and Re-Manufacturing areas.
• Organise and participate in bi-annual stock takes, reconciling discrepancies and maintaining clear documentation for audit purposes.
• Liaise with suppliers to ensure timely replenishment of materials and support cost-effective purchasing.

Administrative and Reporting Support:

• Documentation and Record Keeping:
• Maintain accurate records of inspections, audits, and facility activities, ensuring all data is accessible and compliant with company policy.
• Provide regular updates and reports to the European Manager, highlighting key compliance activities, site issues, and improvement opportunities.
• Act as the main administrative point of contact for UK facilities, ensuring smooth communication between site teams and the European management structure.

Job Requirements

• Proven experience in administration support or similar role.
• Proficient in English, with the ability to communicate clearly and concisely in both verbal and written forms across all organisational levels.
• Excellent knowledge of Microsoft Office packages (Outlook, Excel and Word), Google sheets.

Working for us means

We offer training and career development plans with competitive salary, benefits, and incentive. Company vehicle and fuel card are provided for business purpose.

NSI Mobile Water Solutions is an equal opportunities employer. We invest in diversity, ensure equity and a sense of belonging in our inclusive culture. We have a zero-tolerance policy for harassment, bias or discrimination towards applicants and employees.

Are you a recruiter?

Please refrain from calling or emailing us unless we have contacted you first. We intend to find our new colleagues ourselves, therefore agency support is not required. Any Profiles and resumes sent unsolicited by agencies, even if sent directly to a hiring manager, will be treated as direct applications from the candidate.

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